Managing Members

The Users & Permissions page is where you manage who has access to your workspace. For a complete overview of available roles and their permissions, see Roles & Permissions.

Inviting team members

1. Navigate to Workspace Settings > Users & Permissions
2. Click Invite User
3. Enter the person’s email address
4. Select a Workspace Role (Admin or Viewer)
5. Choose the language in which the person receives their email
6. Send the invitation

The invited person receives an email with a link to register (if needed) and join your workspace. For how invitations are accepted from the invited person’s perspective, see Invites.

Note

If the invited person already has a WAKU Care account, they are added to your workspace automatically without creating a new account.

Assigning roles

Each member has a Workspace Role and can additionally receive a Deployment Role per site.

• Set the Workspace Role directly when inviting, or later in the member list.
• Assign Deployment Roles per deployment to control access to individual sites.

Tip

A common pattern: keep the workspace role minimal (e.g. Viewer) and assign specific Deployment Roles per site. This gives users access only to the locations they work at.

For which role grants which permissions, and how workspace and deployment roles combine, see Roles & Permissions.

Removing users

To remove a user from your workspace, go to the member list and revoke their access. This immediately revokes their ability to view or modify any data in your workspace.

Best practices

• Principle of least privilege — Give users only the access they need
• Use deployment roles — Even workspace admins benefit from clear deployment-level role assignments
• Regular review — Periodically review your member list and remove inactive users